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Old 03-09-2004, 09:50 AM   #1 (permalink)
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I am going to start archiving photos. I plan on archiving on DVD's and using an external hard drive as the other method.

What archive methods do you guys use? I'd like to get an idea as to what the industry practices are before I get started.

Mike
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Re: Archive methods
Old 03-09-2004, 12:00 PM   #2 (permalink)
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Mike

I'd suggest that you go out to some of the photography business management software sites and take a look at what they offer in the area of image management. That includes backup and archiving. Software like FotoBiz and such.

One of the things to think about on any storage managementment is units of storage. Having a BUNCH of mixed images / model / clients on a single DVD could be a challenge to reload if you ever have to. I'd sit down 1) decide what "units" you want to archive (client, model, month, etc) and 2) analyze what's on your hard drive by size. In other words -- how big is one shoot? Or one month or one model, etc.

Bob
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Re: Archive methods
Old 03-09-2004, 01:26 PM   #3 (permalink)
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Thanks Bob
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Re: Archive methods
Old 03-09-2004, 03:17 PM   #4 (permalink)
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I'm not familiar with FotoBiz, so I may well be parroting Bob here...

No matter what you do, I'd reccomend using a cataloging utility of some kind.

On the Mac side there's an excellent (and inexpensive) piece of shareware called Disktracker. Its interface is very similar to the Finder in terms of searching...Simply type an image name, a model name, a subject name or a date (that has been entered into the database) and it will tell you which cd title/volume and/or disk title/volume it's on.

Hope this helps...
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Re: Archive methods
Old 03-09-2004, 08:09 PM   #5 (permalink)
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I was actually planning on using a SQL Database I built myself using MSAccess to run it. My cataloging method is already planned. I will check out those other options though.

What I was asking about was whether or not you guys use DVD's external hard drives or what. [img]/ubbthreads/images/graemlins/confused.gif[/img]

Mike
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Re: Archive methods
Old 03-09-2004, 08:16 PM   #6 (permalink)
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Oh! Heh...Sorry I got the bit in my teeth a little bit there...

Since I don't yet have a DVD burner, I've been compacting the folders (when necessary to fit a "unit" on a single disc) and burning to cd.

My personal taste would probably remain the cd route rather than the dvd route...It seems to me that the thoughts in another thread about a few mega-sized memory cards versus several smaller memory cards can be applied here as well.
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Re: Archive methods
Old 03-09-2004, 08:18 PM   #7 (permalink)
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Oh what a pain this can be.

I've gone through several different methods to find one that works and I recently migrated all the CD's to DVD.

Originally I just burned stuff to CD as I got enough to fill a disk. Then I would use Iview Media Pro to catalog that disk with a thumbnail and add keywords to those photos so that I could search them later. This was impractical but I didn't know a better way.

Then I found a nice little program called PhotoMechanic that would batch keyword and caption photos so that the information was in Photoshop's file info and imbedded in the photo.

When I migrated the CD's to DVD I had to re-key word the photos because the key wording that I had done before was in the catalog not the photo.

You can also use a program like Extensis Portfolio to catalog you photos, but I prefer Iview. I can search by filename, any of the standard keywords that I have decided to use, and by disk.

Anyway, make sure you do the keywords from the beginning. My catalog now has something like 8,000 images in it. I burn 2 disks of everything; keep one set at home, one set in my office. Hard drives are pretty delicate instruments; I don't trust them unless I have them mirrored in a raid system. That means that they are set up in a way that what you save to one of them gets saved to the other. You don't get access to the slave unless the master fails.

Hope that makes sense.
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Re: Archive methods
Old 03-09-2004, 08:34 PM   #8 (permalink)
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Thanks Ernie, that's exactly what I was looking for.

Mike
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Re: Archive methods
Old 03-09-2004, 09:18 PM   #9 (permalink)
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That's exactly how I back up all my company's stuff. It's all mirrored every day to a BIG external hard drive, which goes home with me on weekends and over holidays. Once a week, or when a lot of work has been done, I burn all the new stuff to DVD's, one of which goes into a fireproof safe on the premises and another of which goes into a safety-deposit box offsite.

M
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A thought or two...
Old 03-09-2004, 09:56 PM   #10 (permalink)
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I burn CD's but still tend to keep a lot of files on hard drives.

One important consideration for any long term storage is will the technology go obsolete. Got any beta videos or 8 track tapes? How about 5 inch floppies, or 100 meg Zip disks?

DVD's may seem pretty likely to stick around a while, but technology always evolves and moves on.
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